Administrative & Human Resources Assistant
HR
Full Time
Miami, Fl
2018-12-31

Provides administrative support to the Human Resources Manager on all personnel matters and support General Manager with his agenda, travels, and meetings and office administrative responsibilities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs a wide variety of Human Resource and administrative functions that support HR related and office administrative related responsibilities:  Assists with answering employee HR requests and benefits questions, assists with onboarding of new hires (processing of new hire paperwork, preparation and coordination of orientation schedule, collecting documentation to for I-9 documentation and maintains books current. Greets customers and all personnel, by phone, in person or through electronic media. Assesses customer needs and explains services, processes, procedures, and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory customer service
  • Prepares HR employee change requests and processes paperwork  as well as processing paperwork and entering data into HRIS systems
  • Manages the collection of the performance appraisals 
  • Assists HR Manager with various research projects and/or special projects 
  • Assists with coordination of interview process and candidate schedules, meetings, and interviews
  • Files papers and documents into appropriate employee files. 
  • Prepares HR powerpoint presentations and maintains data for presentations and reports
  • Enters information into databases of department records and services, ensures the accuracy and completeness of the data, and generates reports or outputs as needed
  • Supports with the reception activities
  • Coordinates, organizes, and supports general manager function. Schedules or obtains use of conference rooms, sets up rooms and equipment for use.
  • Performs other duties as assigned.
  • Supports the GM with travels (Booking, changes, contact with the agency), expense reports helps manage the agenda and other meetings.
  • Supports on planning meetings and consolidation of information for executive presentation

Minimum Qualification

  • Bachelor of Science in Business Administration or HR
  • 2 to 5 years of work related experience with similar responsibilities

KNOWLEDGE, SKILLS, AND ABILITIES

  • Strong planning and project management skills
  • Skilled time Manager that works well under pressure and tight deadlines
  • Goal oriented - effective in driving Operational Performance
  • Must possess outstanding Leadership skills (Business & People Leader)
  • Team Player that works well under pressure and tight deadlines 
  • Must embody the values and core competences of Electrolux
  • Fully bilingual (English and Spanish)