Assistant Manager, Accounts Payable
Petaling Jaya, Malaysia
Provide Accounts Payable transaction processing support to deliver Accounts Payable services to customers in accordance with established Accounts Payable processes and work procedures and in compliance with Electrolux policies, Electrolux Control System (ECS) requirements and local company legal and statutory requirements (if applicable).
Ensure the daily operation’s activities assigned are managed and delivered timely to the Location within the Service Level Agreements (SLAs).
Responsible for monitoring the full Account Payable (AP) cycle from invoice processing to payment in order to ensure that timelines and quality meet the internal KPIs and targets.
Responsible for the task and process migration of AP function to transfer to Shared Services Centre in Malaysia from the respective countries
Key focal point of the services and to liaise with the Locations in resolving any daily operational issues and making sure that services provided are meeting the SLAs and quality.
Closely monitor team’s deliverables to ensure all open/overdue items are being attended to and resolved in a timely manner.
Attend to location queries and requests to resolve issues or escalate and provide alternative solution for complex issues to the line manager.
Involve and support the line manager on internal and external audit requests.
Generate the Key Performance Indicators (KPIs) reports for internal measurement and provide commentaries on performance result to the Management.
Collaborate with the other stream and functional support team to ensure that the integrated process is carried out efficiently and effectively.
To uphold and execute controls with complete understanding and effectiveness.
Continually seek improvements in service efficiency and quality while driving Country Process Harmonization for maximum Cost Competitiveness.
Drive and lead finance projects by working closely with IT team in order to meet project timeline and objective.
Plan, delegate and monitor the daily deliverables of team members and also provide assistance and guidance when required. This includes implementation of a robust back-up plan for all critical tasks within the team.
Ensure the team compliance and adherence to the Desktop Task Procedures (DTPs).
Conduct team meetings to provide report status and resolve any operational issues.
Coach the team members on the work performance expectation, deliverables and carry out quarterly performance review.
Plan and conduct regular training for team members in order to ensure high quality/productivity and efficient transfer of knowledge.
Accountable for meeting of operational targets, monitor procurement-to-payment teams' performance and involved in performance appraisal
Build and sustain effective relationships with locations and cross streams to deliver quality performance and implement best practices.
Engage the stakeholder to resolve any operational issues.
Identify opportunities and implement process improvements, simplifications and standardization.
Reviews workflow and procedures to close service gap to ensure productivity.
Constantly review and maintain accurate and up to date DTP’s and reference materials
Ad-hoc assignments/projects upon request from line manager.
5 years working
experience with min 2 years related working experience in Accounts
Experience is supervising small team (3-5).
Experience in a Shared Services environment is an added advantage.
Strong technical, analytical and problem solving skills.
A team player, customer oriented with good communication skills (written and verbal).
Able to perform in dynamic multi-cultural environment with an adaptive attitude.
Work independently with minimum supervision.
tertiary qualifications: Degree in Accounting/ Finance/ Business
6 Sigma or other equivalent accreditations. (optional)